2020 Navajo County Fair Book Information & Rules

Official Fair Entry Information

Exhibit Drop-Off Sites

Navajo County Fair Official Fair Entry Information:

  1. All exhibits will be open to the public: September 16 – 19, 2020.
  2. Hours of operation are:

Wednesday                 4:00 p.m. to 10:00 p.m.

Thursday                     10:00 a.m. to 10:00 p.m.

Friday                          10:00 a.m. to 10:00 p.m.

Saturday                      10:00 a.m. to 10:00 p.m.

Entry Forms are located at the end of each Department. They are available to download and bring to the office or email by September 4, 2020.

Navajo County Fair, PO Box 309, Holbrook, Az. 86025

navajocountyfair@yahoo.com

As a courtesy and with the help from the following Chambers you can drop off your entries (with the exception of floriculture, baked goods, scarecrows, animals and 4-H projects) Monday September 14, 2020 only

Drop off Locations:

Pinetop-Lakeside Chamber of Commerce

9am-12noon

Show Low Chamber of Commerce

9am-12:30pm

Snowflake/Taylor Chamber of Commerce

9am-1pm

Winslow Chamber of Commerce

9am-2pm

Navajo County Fair will pick up entries and deliver them to the fairgrounds for you.  You will be responsible for picking up your items when Fair is over.

OPEN CLASS EXHIBIT Entry Information:

  1. All items to be exhibited in the Fair must be pre-entered on the entry forms provided. Entry forms must be in the fair office on or before, Friday, September 4, 2020, at 5:00 p.m. Send entry forms to: Navajo County Fair, Inc., P.O. Box 309, Holbrook, Arizona 86025-0309.  Entry forms can be found in this fair book.  You may copy the form as needed or obtain additional copies from the fair office, your local Chamber of Commerce, your local library or you can go to www.navajocountyfair.com.
  2. The completed entry forms must be in the fair office no later than 5:00 p.m. on Friday, September 4, 2020. Please see each entry form for the required entry fees.  NOTE: After the September 4, 2020, deadline, Late Entry Fees Apply – Late Entry Fees are $5.00 per page plus $1.00 per entry after 9/4/20 thru 9/14/20.
  3. Deliver exhibits to the Navajo County Fairgrounds located at 404 E. Hopi Drive, Holbrook, AZ, on Sunday, September13, 2020, from 3:00 p.m. to 7:00 p.m. or Monday, September 14, 2020, from 10:00 a.m. to 7:00 p.m.
  4. For entries from Snowflake, Show Low, Pinetop-Lakeside, Whiteriver and Winslow, (with the exception of floriculture, baked goods, scarecrows, animals and 4-H projects) arrangements can be made to have your entries picked up and delivered to Holbrook by calling (928)524-4757 before September 4, 2020. Entries WILL NOT be returned to the drop-off locations.  Exhibitors are responsible for picking up their entries.
  5. Open Class exhibits will be released Sunday September 20, 2020 from 7:00am – 2:00pm and Monday September 21, 2020 from 10:00am – 5:00pm. The Navajo County Fair, Inc. is not responsible for storage of any exhibit left after 5:00 p.m. on Monday, September 21, 2020. Exhibitors shall remove all their displays exhibited.
  6. No exhibits will be removed from the Navajo County Fairgrounds prior to 7:00 a.m. on Sunday, September 20, 2020.  Those disregarding this rule will forfeit all ribbons and monies earned.
  7. Any commercial, 4-H, FFA or open group exhibit left after 12:00 p.m. on Sunday, September 20, 2020, will become the property of Navajo County Fair, Inc., unless prior arrangements have been made.

 

    1. For more information or instructions on how to enter call the fair office at (928)524-4757 or go to www.navajocountyfair.com.

General Rules and Notice to Exhibitors

  1. Rules:
    1. Use this booklet to find your entry category. Exhibitors must enter their entry using: (1) department letter, (2) division number, (3) class number, and (4) sub-class number from this book.  Exhibitors must describe their entries on the entry form.
    2. Each exhibitor must complete a separate entry form.
    3. Entries will need to list a sub-class which is based on the exhibitor’s age. The sub-class for each entry form can be found on the entry form itself.  Please include your 4-H Club name on your entry form.
    4. Each exhibitor may enter as many different classes as desired. Some classes do allow multiple entries, but others do not.  Please check each class carefully for the requirements.
    5. Exhibits must be labeled and identified on forms furnished by Navajo County Fair, Inc.
    6. All entry forms must have legal names. No nicknames or multiple names are allowed on the entry forms.  On a group exhibit, premium will be awarded to one name from the exhibit.  There will be no multiple cash awards for one entry.
    7. All exhibits must be prepared to conform to the special regulations of the department, division and class. See special rules for each department, division and class.  All classes, departments and divisions will be judged on the Danish System of judging.  The Danish system is a method of evaluation where a product or process is evaluated against a set of standards and recognition is awarded on the degree to which the standard has been met by each competitor.  In Danish system judging, the exhibitors are not judged against each other.  In a true Danish system, the standard of excellence is the same for everyone regardless of age or experience.  In 4-H, a modified Danish system is used that uses standards adjusted according to member’s age and years of experience in the project.
    8. Premium Awards

    Premiums are as follows, unless otherwise designated: (cash awards for special ribbons will be paid at the highest award amount)

    1st Place………………….. $3.00

    2nd Place…………………. $2.00

    3rd Place………………….  $1.00

    Special Awards……….. $5.00

    Best of Fair……………… $10.00

    1. Judges may award first, second or third place ribbons per class plus special placing.
    2. Special awards available are Best of Class, Best of Show and Best of Fair. Only one (1) premium payment for special awards will be awarded.
    3. Judge’s decisions are final.
    4. The Navajo County Fair, Inc. Board will, in all cases, be the final authority in matters pertaining to commercial and non-competitive exhibits. No obscene entries will be allowed.
    5. Every effort will be made to protect and care for all exhibits but in no case will Navajo County Fair, Inc., including its’ officers, volunteers, agents and/or employees, be responsible for any damage or loss which may occur. All eggs become the property of Navajo County Fair, Inc.
    6. Exhibitors will be responsible for transportation of exhibits to and from the fair.
    7. Only Navajo County 4-H members and FFA members are eligible to enter their products in the 4-H and FFA classes, unless otherwise indicated.
    8. Entry is limited to Navajo County residents.
    9. Exhibitors are responsible for correct information on the entry forms and entry tags. Incorrect information may result in disqualification.  Entries with improper division or identification and incomplete entry forms will NOT be accepted nor judged and entry fees will be forfeited.  NO EXCEPTIONS.
    10. Premium checks will be mailed to each exhibitor.  It is the responsibility of each exhibitor to furnish a correct mailing address.  If the address is not legible or correct, the fair office is not responsible for those checks that are returned.  Checks that are returned to the fair office will be destroyed after thirty (30) days.  No new checks will be issued.
    11. The deadline for reporting any error(s) in premiums paid is thirty (30) days from the check date. After that time, no changes will be made.  All checks must be cashed within ninety (90) days from the check date.  No new checks will be issued.
    12. If exhibitors find it hard to comply with the rules and regulations, it is advised not to enter.

    See Departments A – N for Open Class Exhibit additional information

Navajo County Fair JR LIVESTOCK, OPEN LIVESTOCK, SMALL STOCK, HAC, 4H & FFA Entry information & Rules:

  1. See Entry information #1 & 2 under Open Class Exhibit Entry Information.
  2. Deliver open class livestock, small stock, junior livestock and 4-H livestock exhibits Tuesday, September 15, 2020, from 5:00 p.m. to 8:00 p.m. All showmanship livestock, except horse achievement, will be delivered at this time and will not be removed until Sunday, September 20, 2020, at 7:00 a.m.
  3. Livestock Exhibits will be released on Sunday, September 20, 2020, from 7:00 a.m. to 12:00 p.m. Premiums will be forfeited if removed prior to 7:00 a.m. on Sunday, September 20, 2020.

 

 

Rules:

  1. See General Rules #1 – 20 under Open Class Exhibit Rules
  2. Each exhibitor, except Department Q exhibitors, must complete a separate entry form. Department Q exhibitors will be entered by the Navajo County Jr. Livestock Committee for their livestock entries only.
  3. All exhibitors are responsible for feeding, watering, care of their animal(s), and the cleanliness of their pens during the entire time they are being exhibited, except for Small Stock. Morning feeding and initial verified stall cleaning will be completed by 9:00 a.m. each day and maintained throughout the day.  All stalls will be randomly inspected by the department superintendent.  The superintendent will immediately notify exhibitors of improper care and will need to be rectified in a timely manner.  After the initial warning, if the stall has not been rectified with the corresponding superintendent, exhibitor will be charged a fee of $25.00 assessed to the exhibitor’s animal per pen per day.  Any exhibitor who is fined will also still be required to clean their pen.
  4. All Jr. Livestock, 4-H and FFA projects are required to have upon check-in at the Navajo County Fair: Premise ID tag (beef cattle excluded) and a Seasonal Pass. The Season Pass Certificate is a requirement of the Arizona Department of Agriculture, Animal Services Division and all exhibitors must be in compliance in order to participate at the Navajo County Fair.
  5. All Open Class Large Livestock Exhibits are required to have: Premise ID (beef cattle excluded), Seasonal Pass or Inspection Papers from the Arizona Department of Agriculture.
  6. YQCA Certification is required for all Jr. Livestock and Small Stock exhibitors that will participate in the auction at the Navajo County Fair. Exhibitors will be required to show YQCA certification at check-in on Tuesday, September 15, 2020.
  7. Animals shown in 4-H or FFA groups can be shown in Open Class but will not be eligible for exhibitor cash awards. They will be eligible for ribbons according to their placing.
  8. No beef, sheep, swine or small stock may be advertised or solicited for sale on the fairgrounds until after the Jr. Livestock Auction has ended. The appropriate superintendent must approve all signs advertising these animals.  Private treaty sales are exclusively between the exhibitor and the buyer.  Navajo County Fair, Inc., holds no interest or liability in these transactions.  Transactions MAY NOT take place on the Navajo County Fairgrounds.
  9. Navajo County Junior Livestock general rules are enforced and can be obtained from the Junior Livestock Committee or by contacting the fair office.
  10. Navajo County Fair Horse Achievement Committee (HAC) general rules are enforced and can be obtained from the HAC or by contacting the fair office.
  11. Navajo County Small Stock general rules will be enforced and can be obtained from the Small Stock Committee or by contacting the fair office.
  12. If exhibitors find it hard to comply with the rules and regulations, it is advised not to enter.
  13. See Department O for Open Class Livestock additional information and Premiums
  14. See Department P for Small Stock additional information and Premiums
  15. See Department Q for JR Livestock additional information and Premiums
  16. See Department R & S for HAC additional information and Premiums
  17. See Department T for 4-H/FFA General Rules and additional information and Premiums

Premium Awards

Premiums are as follows, unless otherwise designated: (cash awards for special ribbons will be paid at the highest award amount)

1st Place: $3.00

2nd Place: $2.00

3rd Place: $1.00

Special Awards: $5.00

Best of Fair: $10.00